DeKalb IT

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Revision as of 16:09, 3 September 2017 by Dave (talk | contribs) (→‎2017-08 Collaboration experiment: File upload by group memeber and public)
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Notes one IT (Information Technology) resources provided by DeKalb County Schools.

2017-08 Collaboration experiment

While trying to organize the Sagamore Hills Elementary School robotics efforts in 2017-08, look into how teachers can host resources and collaborate, ideally outside DeKalb County Schools with parents who volunteer.

Following exercise while signed in as a teacher (e12345678@dekalbschoolsga.org)

G Suite Office 365
Create group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. Create Group
  4. Group name
    TEST Group 01
    Group email address
    test-group-01@dekalbschoolsga.org
    (https://groups.google.com/a/dekalbschoolsga.org/d/forum/test-group-01)
    Group description
    Just to see how groups work, created 2017-08
    Group's primary language
    English (United States)
    Group type
    Email list
    Basic permissions
    View topics
    All (Managers, Members, Organization, Owner)
    Post
    All (Owners, Managers, Members, Organization)
    Join the Group
    Anyone in the organization (most permissive)
  5. Create
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → + Create → Standard group
  3. Choose a name
    TEST Group 01
    Email address
    testgroup01@DCSD.onmicrosoft.com
    Add a description
    Just to see how groups work, created 2017-08
    Privacy
    Public - Anyone can see what's inside
    Language for group-related notifications
    English (United States)
    Send copies of all group messages and events to members' inboxes. Members can go to the group inside Outlook to access conversations and choose which copies they want to receive in their inbox.
    Selected
  4. Create
Add teacher to group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Members → Direct add members
  6. Enter email addresses to add as members
    First_Last@dekalbschoolsga.org (a teacher account)
    Write a welcome message
    This is First Last, adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
  7. Add
  8. Done
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
  3. More group actions (upper-right corner) → Members
  4. Add members
  5. Add members
    First_Last@dekalbschoolsga.org (a teacher account)
  6. Save
Make teacher additional group owner
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Account
  6. Role
    Owner
  7. Save
  8. Members → All members
  9. Save
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
  3. More group actions (upper-right corner) → Members
  4. Account → ⋯ More options → Make owner
Add student to group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Members → Direct add members
  6. Enter email addresses to add as members
    FirstName.MiddleInitial.LastName001@dekalbschoolsga.org (a student account)
    Write a welcome message
    This is First Last, adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
  7. Add
  8. Done
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
  3. More group actions (upper-right corner) → Invite others → Email
  4. Email student's DeKalb email address, FirstName.MiddleInitial.LastName001@dekalbschoolsga.org (a student account)
  5. Student receives email at school account and follows link, "Click here to join the group"
Add parent to group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Members → Direct add members
  6. Enter email addresses to add as members
    "Description" <EmailAddress>
    Write a welcome message
    This is First Last, adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
  7. Add

Some users are outside the organization or are not valid accounts. Your organization or group is configured to allow only organization members to join. Please contact your group owner or domain administrator for help.

  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
      1. Add members
      2. Add members
        Parent email address
        (wait a sec for the option to appear)
      3. Save
      1. More group actions (upper-right corner) → Invite others → Email
      2. Email parent(s), "Description" <EmailAddress>
        1. Parent receives an email and follows link
        2. Parent signs in with a Microsoft Account associated with the email address the invitation was sent to
          What if you don't have a Microsoft Account? Does it matter that there are two kinds of Microsoft Account, Personal and Business?
        Didn't work 2017-08-25?…
Email the group
  1. Send email to test-group-01@dekalbschoolga.org

Recieved an email stating: Your message to test-group-01@dekalbschoolsga.org couldn't be delivered. test-group-01 wasn't found at dekalbschoolsga.org.

  1. Send email to testgroup01@dcsd.onmicrosoft.com

All group members receive an email

Create fileshare for group members
  1. https://drive.google.com/ signed in with a teacher account
  2. New folder
  3. Share…
    People
    • test-group-01@dekalbschoolsga.org (the group)
    • Can organize, add, & edit

Automatically created when the group was created; it's actually a Sharepoint Library.

Allow public to access fileshare

Option to share with "anyone with the link is" not available.

Possibly, but I don't know how.