Editing Sagamore email
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'''''Most of this content (including how to setup new email addresses) has moved to the [[Sagamore Google Drive]] ([https://docs.google.com/a/sagamorehillspta.org/document/d/1sJiiG3VVr_xx3ex2qfMbcMZO65kCAclffUK2SVErFpc/edit?usp=sharing])''''' |
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==Addresses== |
==Addresses== |
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Sagamore uses email addresses powered in the following ways. |
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===Google Apps=== |
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===Conventional=== |
===Conventional=== |
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| Submit photos for school use (yearbook) |
| Submit photos for school use (yearbook) |
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===Colaborative inboxes=== |
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Collaborative inboxes are a way permanent email addresses for the PTA (and their collected messages) can be used easily utilized across years as volunteers rotate in and out of the PTA. |
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* <code>treasurer@sagamorehillspta.org</code> |
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* <code>communications@sagamorehillspta.org</code> |
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===Discussion Groups=== |
===Discussion Groups=== |
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There are also [[Sagamore PTA discussion groups]] email addresses (e.g. <code>garden@groups.sagamorehillspta.org</code>) that facilitate many-to-many communication. |
There are also [[Sagamore PTA discussion groups]] email addresses (e.g. <code>garden@groups.sagamorehillspta.org</code>) that facilitate many-to-many communication. |
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== |
==Historic== |
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===Collaborative inboxes=== |
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''2015-05-05 It was decided by [[User:Dave|Dave]] that collaborative inboxes be replaced by regular email accounts'' |
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Collaborative inboxes are actually specially configured (and used) Google Groups. See, [https://support.google.com/a/answer/167430 Use a group as a collaborative inbox - Google Apps Administrator Help], for details. |
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====Setup==== |
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When establishing a new email address @sagamorehillspta.org , setup this Google Groups collaborative inbox. |
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#* Be sure you're using the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|<code>'''admin'''@sagamorehillspta.org</code> Google Account]] ([[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>''sagamorehillspta''@sagamorehillspta.org</code>]] ''won't'' work) |
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#* Go to [https://groups.google.com/a/sagamorehillspta.org Sagamore Hills PTA's Google Groups] |
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# Create group (red button at top) |
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# Be sure of the following: |
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#;Group name |
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#: '''No commas''' because they don't get escaped and munge email addresses (Google Groups bug!) |
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#: Something like, "''Treasurer'' of PTA at Sagamore Hills Elementary School" |
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#;Group email address |
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#: @sagamorehillspta.org ('''''not'' groups.'''sagamorehillspta.org) |
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#;Group description |
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#: Something like, "Collaborative email inbox for PTA ''Treasurer'' at Sagamore Hills Elementary School" |
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#;Select a group type |
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#: Collaborative inbox |
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#;Post |
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#: Public |
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#;Join the group |
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#: Only invited users |
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# Then, in the '''group's settings''': |
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#;Don't force using Google Accounts |
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#: Settings → Identity → Required forms of identity → Display names only |
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#;Allow anyone to manage |
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#: Permissions → Basic permissions → Allow members external to this organization (select) |
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#;Don't advertise |
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#: Information → Directory → List this group in the directory (de-select) |
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# Add and configure (at least) a couple members |
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## Group settings → Members → Direct add members |
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##;Enter email addresses to add as members (comma separated) |
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##: |
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##:* The email address(es) of who will be managing this inbox (e.g. the personal email address of the treasurer for treasurer@sagamorehillspta.org ) |
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##;Write a welcome message |
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##: Something like, "The Sagamore Hills Elementary School PTA has connected you to treasurer@sagamorehillspta.org . Messages sent there will now forward to you and/or you can manage messages at https://groups.google.com/a/sagamorehillspta.org/d/forum/treasurer ." |
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## [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|<code>admin@sagamorehillspta.org</code>]] should not get email or be able to post |
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### Group settings → Members → All members |
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### Click on the entry for sagamorehillspta@sagamorehillspta.org , ''do not select the checkbox'' |
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###;Email delivery |
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###: No delivery |
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###;Posting permission |
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###: Override: member is not allowed to post |
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### Save |
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## [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>sagamorehillspta@sagamorehillspta.org</code>]] should be a manager (so they can modify members), but not get email or be able to post (individual memebers can do that) |
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### Group settings → Members → All members |
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### Click on the entry for sagamorehillspta@sagamorehillspta.org , ''do not select the checkbox'' |
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###;Role |
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###: Manager |
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###;Email delivery |
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###: No delivery |
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###;Posting permission |
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###: Override: member is not allowed to post |
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### Save |
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## Primary user(s) (the personal address(es) added earlier) should be a manager (so they can send out messages as @sagamorehillspta.org) |
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### Using the checkboxes, select the primary users (users other than admin and sagamorehillspta @sagamorehillspta.org) |
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### Actions → Add to role → Manager |
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Sagamore email addresses will work as you're used to. Addresses are established for positions, such as president@sagamorehillspta.org . Your email interface—phone, web, desktop client—are configured to access that email account (in addition to your existing email) (I make house calls). Using both your personal and Sagamore email accounts is easy. Both the "From:" field and footer signature can be set to mention both your name and Sagamore position. Now when you roll off your position, your successor has access to your past activity (in your Sagmore email account) and you won't continue to be solicited by the wider world regarding Sagamore business. Light duty use might just have a Sagamore email address forwarded to a personal account instead of using the Sagamore email directly. |
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