DeKalb IT: Difference between revisions

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(Add sections for Microsoft Office Online and Google G Suite and Email)
(→‎Summary: Add external link to summary of Office Groups/SharePoint sharing)
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Generally, DCSD's systems are restricted to internal collaboration—it's hard to allow outside account useful access. Google Accounts exist for all the teachers and students, but since Microsoft Office 365 is currently their primary, some Google G Suite things don't work, like email. Because of that, should probably lean Microsoft for now.
Generally, DCSD's systems are restricted to internal collaboration—it's hard to allow outside account useful access. Google Accounts exist for all the teachers and students, but since Microsoft Office 365 is currently their primary, some Google G Suite things don't work, like email. Because of that, should probably lean Microsoft for now.

* [https://sharepointmaven.com/office-365-groups-external-sharing-works/ Office 365 Groups external sharing – how it works - SharePoint Maven]


===Experiment===
===Experiment===

Revision as of 19:06, 19 September 2018

Notes one IT (Information Technology) resources provided by DeKalb County Schools.

Summary

Students should use their school account with Google G Suite for everything except email?

Email

Email can be sent to students at FirstName.MiddleInitial.LastName001@dekalbschoolsga.org and will land in Microsoft Outlook Online (not Google Gamil).

Microsoft Office Online

https://office.com/

Microsoft's online tools, such as: OneDrive (files), Outlook (email), and Word (word processing)

Google G Suite

https://myaccount.google.com/ (upper-right corner)

Google's service offereings, such as: Drive (files), Gmail (email), Doc (word processing)

Chromebooks

…

Create a group

Create a new group, allowing a teacher to add parents (and optionally students with their DCSD Microsoft Accounts) to allow easy messaging (email the group and all the members receive it) and document sharing (creating online storage where group members and upload and edit files belonging to the group.

  1. https://outlook.office.com/ , signed in with DCSD teacher account (e12345678@dekalbschoolsga.org)
  2. Groups → Create
    1. Choose the type of group you'd like to create.
      Standard group (Next)
    2. Email address
      Example: school-group (sagamorehills-fll)
      Send copies of all group messages and events to members' inboxes. …
      Selected
    3. Create
    4. Add members
      Not now
  3. ∨ More group actions (upper-right corner) → Edit group → Let people outside the organization email the group: select
  4. ∨ More group actions (upper-right corner) → Members → Add members
    1. Enter a name or email address
      Enter and select email addresses of parents (not students yet), they will be added as "guests"
    2. Save
  5. ∨ More group actions (upper-right corner) → Members → Invite others
    1. Email
    2. To
      Student email address (FistName.MiddleInitial.LastName001@dekalbschoolsga.org)
    3. Send
    4. Students follow link in email to join group

2017-08 Collaboration experiment

While trying to organize the Sagamore Hills Elementary School robotics efforts in 2017-08, look into how teachers can host resources and collaborate, ideally outside DeKalb County Schools with parents who volunteer.

Summary

Generally, DCSD's systems are restricted to internal collaboration—it's hard to allow outside account useful access. Google Accounts exist for all the teachers and students, but since Microsoft Office 365 is currently their primary, some Google G Suite things don't work, like email. Because of that, should probably lean Microsoft for now.

Experiment

Following exercise while signed in as a teacher (e12345678@dekalbschoolsga.org) 2017-08

G Suite Office 365
Create group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. Create Group
  4. Group name
    TEST Group 01
    Group email address
    test-group-01@dekalbschoolsga.org
    (https://groups.google.com/a/dekalbschoolsga.org/d/forum/test-group-01)
    Group description
    Just to see how groups work, created 2017-08
    Group's primary language
    English (United States)
    Group type
    Email list
    Basic permissions
    View topics
    All (Managers, Members, Organization, Owner)
    Post
    All (Owners, Managers, Members, Organization)
    Join the Group
    Anyone in the organization (most permissive)
  5. Create
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → + Create → Standard group
  3. Choose a name
    TEST Group 01
    Email address
    testgroup01@DCSD.onmicrosoft.com
    Add a description
    Just to see how groups work, created 2017-08
    Privacy
    Public - Anyone can see what's inside
    Language for group-related notifications
    English (United States)
    Send copies of all group messages and events to members' inboxes. Members can go to the group inside Outlook to access conversations and choose which copies they want to receive in their inbox.
    Selected
  4. Create
Add teacher to group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Members → Direct add members
  6. Enter email addresses to add as members
    First_Last@dekalbschoolsga.org (a teacher account)
    Write a welcome message
    This is First Last, adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
  7. Add
  8. Done
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
  3. ∨ More group actions (upper-right corner) → Members
  4. Add members
  5. Add members
    First_Last@dekalbschoolsga.org (a teacher account)
  6. Save
Make teacher additional group owner
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Account
  6. Role
    Owner
  7. Save
  8. Members → All members
  9. Save
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
  3. ∨ More group actions (upper-right corner) → Members
  4. Account → ⋯ More options → Make owner
Add student to group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Members → Direct add members
  6. Enter email addresses to add as members
    FirstName.MiddleInitial.LastName001@dekalbschoolsga.org (a student account)
    Write a welcome message
    This is First Last, adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
  7. Add
  8. Done
  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
  3. ∨ More group actions (upper-right corner) → Invite others → Email
  4. Email student's DeKalb email address, FirstName.MiddleInitial.LastName001@dekalbschoolsga.org (a student account)
  5. Student receives email at school account and follows link, "Click here to join the group"
Add parent to group
  1. Google G Suite at https://accounts.google.com/
  2. Google Apps icon in upper-right corner (square of 9 boxes) → Groups
  3. My groups
  4. TEST Group 01, Manage
  5. Members → Direct add members
  6. Enter email addresses to add as members
    "Description" <EmailAddress>
    Write a welcome message
    This is First Last, adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
  7. Add

"Some users are outside the organization or are not valid accounts. Your organization or group is configured to allow only organization members to join. Please contact your group owner or domain administrator for help."

  1. Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
  2. Groups → TEST Group 01
      1. Add members
      2. Add members
        Parent email address
        (wait a sec for the option to appear)
      3. Save
      1. ∨ More group actions (upper-right corner) → Invite others → Email
      2. Email parent(s), "Description" <EmailAddress>
        1. Parent receives an email and follows link
        2. Parent signs in with a Microsoft Account associated with the email address the invitation was sent to
          What if you don't have a Microsoft Account? Does it matter that there are two kinds of Microsoft Account, Personal and Business?
        Didn't work 2017-08-25?…
Email the group
  1. Send email to test-group-01@dekalbschoolga.org

Recieved an email stating: "Your message to test-group-01@dekalbschoolsga.org couldn't be delivered. test-group-01 wasn't found at dekalbschoolsga.org."

  1. Send email to testgroup01@dcsd.onmicrosoft.com

All group members receive an email

Create fileshare for group members
  1. https://drive.google.com/ signed in with a teacher account
  2. New folder
  3. Share…
    People
    • test-group-01@dekalbschoolsga.org (the group)
    • Can organize, add, & edit
  • Available at Google Drive share link
  • Files are owned by creators, not group

Automatically created when the group was created; it's actually a Sharepoint Library. Available at:

Allow public to access fileshare

Option to share with "anyone with the link is" not available.

Possibly, but I don't know how.

Calendar sharing
  • Can't share publicly, at most allow public sharing of "See only free/busy (hide details)"
  • Can share with group by sharing with group (test-group-01@dekalbschoolsga.org)
  • Can't share publicly (ossibly, but I don't know how)
  • Can share with group through Outlook
    1. Calendar → New
    2. Save to calendar
      Group
      People
      Send an invitation to the group: unselect
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