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Notes one IT (Information Technology) resources provided by [[DeKalb County Schools]].
Notes one IT (Information Technology) resources provided by [[DeKalb County Schools]].

==Summary==

Students should use their school account with Google G Suite for everything except email?

==Email==

Email can be sent to students at FirstName.MiddleInitial.LastName001@dekalbschoolsga.org and will land in Microsoft Outlook Online (not Google Gamil).

==Microsoft Office Online==

https://office.com/

Microsoft's online tools, such as: OneDrive (files), Outlook (email), and Word (word processing)

==Google G Suite==

https://myaccount.google.com/ (upper-right corner)

Google's service offereings, such as: Drive (files), Gmail (email), Doc (word processing)

==Chromebooks==


==Create a group==

Create a new group, allowing a teacher to add parents (and optionally students with their DCSD Microsoft Accounts) to allow easy messaging (email the group and all the members receive it) and document sharing (creating online storage where group members and upload and edit files belonging to the group.

# <code>https://outlook.office.com/</code> , signed in with DCSD teacher account (<code>e12345678@dekalbschoolsga.org</code>)
# Groups → Create
##
##;Choose the type of group you'd like to create.
##: Standard group (Next)
##
##;Email address
##: Example: ''school-group (sagamorehills-fll)''
##;Send copies of all group messages and events to members' inboxes. …
##: ''Selected''
## Create
##
##;Add members
##: Not now
# ∨ ''More group actions'' (upper-right corner) → Edit group → Let people outside the organization email the group: select
# ∨ ''Members'' (upper-right corner) → Add members (on page)
##
##;Enter a name or email address (of parents)
##: Enter and select email addresses of parents (not students yet), they will be added as "guests"
## Save
# ∨ ''More group actions'' (upper-right corner) → Members → Invite others
## Email
##
##;To
##: ''Student email address (<code>FistName.MiddleInitial.LastName001@dekalbschoolsga.org</code>)''
## Send
## Students follow link in email to join group


==2017-08 Collaboration experiment==
==2017-08 Collaboration experiment==
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While trying to organize the [[Sagamore Hills Elementary School]] [http://sagamorehillspta.org/robotics robotics efforts] in 2017-08, look into how teachers can host resources and collaborate, ideally outside DeKalb County Schools with parents who volunteer.
While trying to organize the [[Sagamore Hills Elementary School]] [http://sagamorehillspta.org/robotics robotics efforts] in 2017-08, look into how teachers can host resources and collaborate, ideally outside DeKalb County Schools with parents who volunteer.


''Following exercise while signed in as a teacher (<code>e12345678@dekalbschoolsga.org</code>)''
===Summary===

Generally, DCSD's systems are restricted to internal collaboration—it's hard to allow outside account useful access. Google Accounts exist for all the teachers and students, but since Microsoft Office 365 is currently their primary, some Google G Suite things don't work, like email. Because of that, should probably lean Microsoft for now.

* [https://sharepointmaven.com/office-365-groups-external-sharing-works/ Office 365 Groups external sharing – how it works - SharePoint Maven]

===Experiment===

''Following exercise while signed in as a teacher (<code>e12345678@dekalbschoolsga.org</code>) 2017-08''


{| class="wikitable"
{| class="wikitable"
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#: This is ''First Last'', adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
#: This is ''First Last'', adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
# Add
# Add
'''''"Some users are outside the organization or are not valid accounts. Your organization or group is configured to allow only organization members to join. Please contact your group owner or domain administrator for help."'''''
# '''''Some users are outside the organization or are not valid accounts. Your organization or group is configured to allow only organization members to join. Please contact your group owner or domain administrator for help.'''''
| style="background-color:;" |
| style="background-color:#fee;" |
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Groups → TEST Group 01
# Groups → TEST Group 01
# ∨ ''More group actions'' (upper-right corner) → Invite others → Email
# Email parent(s), "Description" <EmailAddress>
# Parent(s) receive email and follows link
#
#
## Sign in with a Microsoft Account associated with the email address the invitation was sent to <br/> ''What if you don't have a Microsoft Account? Does it matter that there are [http://www.brucebnews.com/2016/06/finding-your-way-through-microsofts-maze-of-work-and-personal-accounts/ two kinds of Microsoft Account, Personal and Business]?''
#*
## '''''Didn't work 2017-08-25…'''''
#*# <span style="background-color:#efe;">Add members</span>
#*#
#*#;<span style="background-color:#efe;">Add members</span>
#*#: <span style="background-color:#efe;">Parent email address <br/> ''(wait a sec for the option to appear)''</span>
#*# <span style="background-color:#efe;">Save</span>
#*
#*# <span style="background-color:#fee;">∨ ''More group actions'' (upper-right corner) → Invite others → Email</span>
#*# <span style="background-color:#fee;">Email parent(s), "Description" <EmailAddress></span>
#*#
#*## <span style="background-color:#fee;">Parent receives an email and follows link</span>
#*## <span style="background-color:#fee;">Parent signs in with a Microsoft Account associated with the email address the invitation was sent to <br/> ''What if you don't have a Microsoft Account? Does it matter that there are [http://www.brucebnews.com/2016/06/finding-your-way-through-microsofts-maze-of-work-and-personal-accounts/ two kinds of Microsoft Account, Personal and Business]?''</span>
#*#: <span style="background-color:#fee;">'''''Didn't work 2017-08-25?…'''''</span>
|- style="vertical-align:top;"
| Email the group
| style="background-color:#fee;" |
# Send email to <code>test-group-01@dekalbschoolga.org</code>
'''''Recieved an email stating: "Your message to test-group-01@dekalbschoolsga.org couldn't be delivered. test-group-01 wasn't found at dekalbschoolsga.org."'''''
| style="background-color:;" |
# Send email to <code>testgroup01@dcsd.onmicrosoft.com</code>
All group members receive an email
|- style="vertical-align:top;"
| Create fileshare for group members
| style="background-color:#ffe;" |
# https://drive.google.com/ signed in with a teacher account
# New folder
# Share…
#;People
#:
#:* <code>test-group-01@dekalbschoolsga.org</code> (the group)
#:* Can organize, add, & edit
*''Available at Google Drive share link''
*'''Files are owned by creators, not group'''
| style="background-color:;" |
Automatically created when the group was created; it's actually a Sharepoint Library.
Available at:
|- style="vertical-align:top;"
| Allow public to access fileshare
| style="background-color:#fee;" |
''Option to share with "anyone with the link is" '''not available'''''.
| style="background-color:#fee;" |
''Possibly, but I don't know how.''
|- style="vertical-align:top;"
| Calendar sharing
| style="background-color:#ffe;" |
* '''Can't share publicly''', ''at most allow public sharing of "See only free/busy (hide details)"''
* '''Can share with group''' by sharing with group (test-group-01@dekalbschoolsga.org)
| style="background-color:#ffe;" |
* '''Can't share publicly''' ''(ossibly, but I don't know how)''
* '''Can share with group''' through Outlook
*
*# Calendar → New
*#
*#;Save to calendar
*#: ''Group''
*#;People
*#: Send an invitation to the group: unselect
|}
|}


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[[Category:DeKalb County Schools]]
[[Category:DeKalb County Schoools]]
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