Editing DeKalb IT

Notes one IT (Information Technology) resources provided by [[DeKalb County Schools]].

==Create a group==

Create a new group, allowing a teacher to add parents (and optionally students with their DCSD Microsoft Accounts) to allow easy messaging (email the group and all the members receive it) and document sharing (creating online storage where group members and upload and edit files belonging to the group.

# <code>https://outlook.office.com/</code> , signed in with DCSD teacher account (<code>e12345678@dekalbschoolsga.org</code>)
# Groups → Create
##
##;Choose the type of group you'd like to create.
##: Standard group (Next)
##
##;Email address
##: Example: ''school-group (sagamorehills-fll)''
##;Send copies of all group messages and events to members' inboxes. …
##: ''Selected''
## Create
##
##;Add members
##: Not now
# ∨ ''More group actions'' (upper-right corner) → Edit group → Let people outside the organization email the group: select
# ∨ ''Members'' (upper-right corner) → Add members (on page)
##
##;Enter a name or email address (of parents)
##: Enter and select email addresses of parents (not students yet), they will be added as "guests"
## Save
# ∨ ''More group actions'' (upper-right corner) → Members → Invite others
## Email
##
##;To
##: ''Student email address (<code>FistName.MiddleInitial.LastName001@dekalbschoolsga.org</code>)''
## Send
## Students follow link in email to join group

==2017-08 Collaboration experiment==

While trying to organize the [[Sagamore Hills Elementary School]] [http://sagamorehillspta.org/robotics robotics efforts] in 2017-08, look into how teachers can host resources and collaborate, ideally outside DeKalb County Schools with parents who volunteer.

===Summary===

Generally, DCSD's systems are restricted to internal collaboration—it's hard to allow outside account useful access. Google Accounts exist for all the teachers and students, but since Microsoft Office 365 is currently their primary, some Google G Suite things don't work, like email. Because of that, should probably lean Microsoft for now.

* [https://sharepointmaven.com/office-365-groups-external-sharing-works/ Office 365 Groups external sharing – how it works - SharePoint Maven]

===Experiment===

''Following exercise while signed in as a teacher (<code>e12345678@dekalbschoolsga.org</code>) 2017-08''

{| class="wikitable"
|+
|-
! 
! G Suite
! Office 365
|- style="vertical-align:top;"
| Create group
| style="background-color:;" | 
# Google G Suite at https://accounts.google.com/
# Google Apps icon in upper-right corner (square of 9 boxes) → Groups
# Create Group
#
#;Group name
#: TEST Group 01
#;Group email address
#: <code>test-group-01@dekalbschoolsga.org</code> <br/> (<code>https://groups.google.com/a/dekalbschoolsga.org/d/forum/test-group-01</code>)
#;Group description
#: Just to see how groups work, created 2017-08
#;Group's primary language
#: English (United States)
#;Group type
#: Email list
#;Basic permissions
#:
#:;View topics
#:: ''All'' (Managers, Members, Organization, Owner)
#:;Post
#:: ''All'' (Owners, Managers, Members, Organization)
#:;Join the Group
#:: Anyone in the organization ''(most permissive)''
# Create
| style="background-color:;" | 
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Groups → + Create → Standard group
#
#;Choose a name
#: TEST Group 01
#;Email address
#: <code>testgroup01@DCSD.onmicrosoft.com</code>
#;Add a description
#: Just to see how groups work, created 2017-08
#;Privacy
#: Public - Anyone can see what's inside
#;Language for group-related notifications
#: English (United States)
#;Send copies of all group messages and events to members' inboxes. Members can go to the group inside Outlook to access conversations and choose which copies they want to receive in their inbox.
#: ''Selected''
# Create
|- style="vertical-align:top;"
| Add teacher to group
| style="background-color:;" | 
# Google G Suite at https://accounts.google.com/
# Google Apps icon in upper-right corner (square of 9 boxes) → Groups
# My groups
# TEST Group 01, Manage
# Members → Direct add members
#
#;Enter email addresses to add as members
#: ''First''_''Last''@dekalbschoolsga.org (a teacher account)
#;Write a welcome message
#: This is ''First Last'', adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
# Add
# Done
| style="background-color:;" | 
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Groups → TEST Group 01
# ∨ ''More group actions'' (upper-right corner) → Members
# Add members
#
#;Add members
#: ''First''_''Last''@dekalbschoolsga.org (a teacher account)
# Save
|- style="vertical-align:top;"
| Make teacher additional group owner
| style="background-color:;" | 
# Google G Suite at https://accounts.google.com/
# Google Apps icon in upper-right corner (square of 9 boxes) → Groups
# My groups
# TEST Group 01, Manage
# ''Account''
#
#;Role
#: Owner
# Save
# Members → All members
# Save
| style="background-color:;" | 
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Groups → TEST Group 01
# ∨ ''More group actions'' (upper-right corner) → Members
# ''Account'' → ⋯ More options → Make owner
|- style="vertical-align:top;"
| Add student to group
| style="background-color:;" | 
# Google G Suite at https://accounts.google.com/
# Google Apps icon in upper-right corner (square of 9 boxes) → Groups
# My groups
# TEST Group 01, Manage
# Members → Direct add members
#
#;Enter email addresses to add as members
#: <code>''FirstName''.''MiddleInitial''.''LastName''001@dekalbschoolsga.org</code> (a student account)
#;Write a welcome message
#: This is ''First Last'', adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
# Add
# Done
| style="background-color:;" | 
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Groups → TEST Group 01
# ∨ ''More group actions'' (upper-right corner) → Invite others → Email
# Email student's DeKalb email address, <code>''FirstName''.''MiddleInitial''.''LastName''001@dekalbschoolsga.org</code> (a student account)
# Student receives email at school account and follows link, "Click here to join the group"
|- style="vertical-align:top;"
| Add parent to group
| style="background-color:#fee;" | 
# Google G Suite at https://accounts.google.com/
# Google Apps icon in upper-right corner (square of 9 boxes) → Groups
# My groups
# TEST Group 01, Manage
# Members → Direct add members
#
#;Enter email addresses to add as members
#: "Description" <EmailAddress>
#;Write a welcome message
#: This is ''First Last'', adding you to this temporary test group, just to see how it might work. I'll delete the group after I'm done testing!
# Add
'''''"Some users are outside the organization or are not valid accounts. Your organization or group is configured to allow only organization members to join. Please contact your group owner or domain administrator for help."'''''
| style="background-color:;" | 
# Microsoft Office 365 Outlook at https://outlook.office.com/owa/?realm=dekalbschoolsga.org
# Groups → TEST Group 01
#
#*
#*# <span style="background-color:#efe;">Add members</span>
#*#
#*#;<span style="background-color:#efe;">Add members</span>
#*#: <span style="background-color:#efe;">Parent email address <br/> ''(wait a sec for the option to appear)''</span>
#*# <span style="background-color:#efe;">Save</span>
#*
#*# <span style="background-color:#fee;">∨ ''More group actions'' (upper-right corner) → Invite others → Email</span>
#*# <span style="background-color:#fee;">Email parent(s), "Description" <EmailAddress></span>
#*#
#*## <span style="background-color:#fee;">Parent receives an email and follows link</span>
#*## <span style="background-color:#fee;">Parent signs in with a Microsoft Account associated with the email address the invitation was sent to <br/> ''What if you don't have a Microsoft Account? Does it matter that there are [http://www.brucebnews.com/2016/06/finding-your-way-through-microsofts-maze-of-work-and-personal-accounts/ two kinds of Microsoft Account, Personal and Business]?''</span>
#*#: <span style="background-color:#fee;">'''''Didn't work 2017-08-25?…'''''</span>
|- style="vertical-align:top;"
| Email the group
| style="background-color:#fee;" | 
# Send email to <code>test-group-01@dekalbschoolga.org</code>
'''''Recieved an email stating: "Your message to test-group-01@dekalbschoolsga.org couldn't be delivered. test-group-01 wasn't found at dekalbschoolsga.org."'''''
| style="background-color:;" | 
# Send email to <code>testgroup01@dcsd.onmicrosoft.com</code>
All group members receive an email
|- style="vertical-align:top;"
| Create fileshare for group members
| style="background-color:#ffe;" | 
# https://drive.google.com/ signed in with a teacher account
# New folder
# Share…
#;People
#:
#:* <code>test-group-01@dekalbschoolsga.org</code> (the group)
#:* Can organize, add, & edit
*''Available at Google Drive share link''
*'''Files are owned by creators, not group'''
| style="background-color:;" | 
Automatically created when the group was created; it's actually a Sharepoint Library.
Available at: 
|- style="vertical-align:top;"
| Allow public to access fileshare
| style="background-color:#fee;" | 
''Option to share with "anyone with the link is" '''not available'''''.
| style="background-color:#fee;" | 
''Possibly, but I don't know how.''
|- style="vertical-align:top;"
| Calendar sharing
| style="background-color:#ffe;" | 
* '''Can't share publicly''', ''at most allow public sharing of "See only free/busy (hide details)"''
* '''Can share with group''' by sharing with group (test-group-01@dekalbschoolsga.org)
| style="background-color:#ffe;" | 
* '''Can't share publicly''' ''(ossibly, but I don't know how)''
* '''Can share with group''' through Outlook
* 
*# Calendar → New
*#
*#;Save to calendar
*#: ''Group''
*#;People
*#: Send an invitation to the group: unselect
|}




[[Category:DeKalb County Schools]]