Editing Sagamore Hills PTA Google account setup

This is a log of how the [[Sagamore Hills PTA Google account]] was setup.

==2015-05-18 12:00 Reorganize Google Groups==

Add <code>communications@sagamorehillspta.org</code> to the Google Groups admin role (from Admin) so that it can create Google Groups.  This also means <code>communications@sagamroehillspta.org</code> is the owner of new groups by default and will receive group notifications (like moderation notices).  Updated [http://www.9.0ne.org/mw/index.php?title=Sagamore_PTA_discussion_groups&oldid=2581#Creating_a_new_group|the documentation] to reflect this and have <code>sagamorehillspta@sagamorehillspta.org</code> be a manager by default so that can manage members (but not post or receive group notices).

==2015-05-12 12:00 Convert remaining collaborative inboxes==

There are now no longer any collaborative inboxes (powered by Google Groups).  The 2 remaining, treasurer & garden, are now regular accounts with GMail (joining communications)

==2015-05-05 08:00 Convert communications@sagamorehillspta.org==

<code>communications@sagamorehillspta.org</code> was [[#2014-08-04_12:00_Create_first_collaborative_inboxes|established as a Google Group "collaborative inbox"]], but now [[User:Dave|I]] think it should be a conventional email address, so:

* Delete the Google Group, communications@groups.sagamorehillspta.org . There is no export functionality, but there wasn't much to save
* Create the [https://support.google.com/a/answer/182433?hl=en organizational unit], "email", with only the email service enabled
* Create the account <code>communications@sagamorehillspta.org</code> in the "email" organizational unit
* Update the [[Sagamore email]] and [[Sagamore Hills PTA Google account]] documentation
* (Soon) Do the same for <code>treasurer@sagamorehillspta.org</code> & <code>garden@sagamorehillspta.org</code> (the only other collaborative inboxes)

==2015-02-01 12:00 photos@sagamorehillspta.org==

* Create the [[Sagamore Hills PTA Google account#photos.40sagamorehillspta.org|Google Account, photos@sagamorehillspta.org]]
* Add its password to the Password file
* Change ownership of most photos in the PTA Google Drive from sagamorehillspta@sagamroehillspta.org to photos@sagamorehillspta.org
* See the [http://www.9.0ne.org/mw/index.php?title=Sagamore_Hills_PTA_Google_account&oldid=2481#photos.40sagamorehillspta.org photos@sagamorehillspta.org account] for how it works

==2014-08-22 11:30 Create discussion groups for stem and grounds==

Using the instructions on [http://www.9.0ne.org/mw/index.php?title=Sagamore_PTA_discussion_groups&oldid=2389 Sagamore PTA discussion groups], [[Dave Barker]] created discussion groups for [[STEM at Sagamore]] (by request of [[David Klein]]) and grounds (building & grounds)

==2014-08-04 12:00 Create first collaborative inboxes==

[http://www.9.0ne.org/mw/index.php?title=Sagamore_email&oldid=2266#Setup Setup the first collaborative inboxes] ([https://support.google.com/a/answer/167430 what is a collaborative inbox?]) for PTA communications and treasurer positions.

==2014-05-06 22:00 Create Google Group for Garden==

Using the steps at [http://www.9.0ne.org/mw/index.php?title=Sagamore_PTA_discussion_groups&oldid=2105#Creating_a_new_group Sagamore PTA discussion groups, Creating a new group], created the first group, for use by Sagamore Garden collaborators.  Core garden people were added to the group and [http://list.9.0ne.org/archive/sagamore.online/2014-May/000202.html an announcement was made].

==2014-01-18 19:00 Enable Google Groups==

For now, enable Google Groups exclusively on the <code>groups.sagamorehillspta.org</code> subdomain (created earlier).

# Google Apps → Add Services → Google Groups for Business, Add it now
# Google Apps → Groups for Business → OFF → ON for everyone

Open up to use by the public: Google Apps → Groups for Business → Sharing settings (be sure the following are selected):
* Public on the Internet ''(so everyone can use it)''
* Only domain admins can create groups ''(force the issue)''
* Group owners can allow members from outside this domain ''(trust those running the group)''
* Group owners can hide groups from the groups directory ''(allows not listing collaborative inbox groups)''

Now we can setup [[Sagamore PTA discussion groups]] (Google Apps Groups aren't just permissions containers or simple email forward anymore).

==2014-01-18 17:39 Create subdomain groups.sagamorehillspta.org==

As [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|<code>admin@sagamorehillspta.org</code>]] (so email to the groups works): [https://admin.google.com/ Admin] → Domains → Add a domain or a domain alias → Add another domain

Add [https://support.google.com/a/answer/174125 suggested MX records] through [[Sagamore Hills online#domain|our domain registrar]], [[Sagamore Hills PTA Dreamhost account|Dreamhost]]: 
# Create domain <code>groups.google.com</code>: [https://panel.dreamhost.com/ Panel] → Domains → Manage Domains → Add New Domain / Sub-Domain → Full Hostsed [had to]
# Add MX records: [https://panel.dreamhost.com/ Panel] → Mail → Custom MX → groups.sagamorehillspta.org → Edit → Custom MX Records

Tried to add a CNAME record for <code>groups.sagamorehillspta.org</code> (not necessary, but makes group web interface urls prettier), but can't with [[Sagamore Hills PTA Dreamhost account|Dreamhost]].  As they said 2014-01-20:

<pre>You can setup a subdomain in two ways. Right now
groups.sagamorehillspta.org is setup as DNS ONLY. Since it shows as its
own domain on the 'manage domains' page you can add custom MX records.
But you can't add a CNAME since it's setup as its own domain.

The other way to set it up would be to click the DNS likn under
sagamorehillspta.org and create the CNAME for groups. But then you
couldn't add MX records to it. I'm sorry for there isn't a way to have
both in our system. Please let us know if you have any further questions.</pre>

==2014-01-16 10:57 Change users and groups==

[[Dave Barker]] & [[David Klein]] decided to move away from the prior setup of edit access by logging into personal Google Apps accounts (assigned to a group with edit permissions), to editors logging in with a single shared sagamorehillspta.org Google Account.

# Delete [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org_2|the ''group'' <code>sagamorehillspta@sagamorehillspta.org</code>]]
# Create [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|the ''user'' <code>sagamorehillspta@sagamorehillspta.org</code>]]

Update permissions for services used:

* '''[[Sagamore calendar implementation|Calendar]]''': Remove "admin" (it's implicit) and add <code>sagamorehillspta</code> with "Make changes AND manage sharing" to the two existing calendars, "Sagamore Hills Elementary School" and "Volunteer @ Sagamore Hills Elementary School"
* '''[[Sagamore Google Drive|Drive]]''': Establish a new folder "Sagamore Hills PTA" owned by <code>sagamorehillspta</code>
* '''[[Sagamore PTA Google Sites notes|Sites]]''': Remove "admin" (it's implicit) and make <code>sagamorehillspta</code> owner, remove group (now "unknown group")

==2013-09-11 23:43 Add first volunteers to group==

Log into the [https://admin.google.com/ Google Apps Admin console] with the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|admin account]], add the first round of volunteers to [https://admin.google.com/AdminHome?groupId=sagamorehillspta@sagamorehillspta.org&chromeless=1#OGX:Group the group] (co-presidents, communications, and a couple others).

==2013-09-11 22:57 Create a Google Drive top-level folder==

# Log into [https://drive.google.com/ Google Drive] with the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|admin account]]
# Create a folder named "Sagamore Hills Elementary School"
# Grant [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|our group]] edit access

The idea is that this one folder can be shared with all volunteers so they can all use the folder contents. See [[Sagamore Google Drive]] for details.

I'd ([[User:Dave|Dave Barker]]) like to consider public access of some kind as well sometime.

==2013-09-11 13:40 Turn on Google Drive==

Log into the [https://admin.google.com/ Google Apps Admin console] with the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|admin account]], go to Google Apps and turn on the Drive service.

''Experiment later with usage''

==2013-08-25 19:24 Create a calendar==

[[Dave Barker]] turned on the Calendar service from [[Sagamore Hills PTA Google account#Google_Apps|Google Apps]].

In Settings for Calendar (Google Apps settings), change "Sharing settings" → "External Sharing options for ''primary'' calendars" ''and'' "General Settings" → "External Sharing options for ''secondary'' calendars" to "Share all information, and allow managing of calendars" (from "Only free/busy information (hide event details)").

Then, visiting the calendar service as admin@sagamorehillspta.org, created a new calendar (the default calendar is special in some ways I think, so didn't use it).

;Calendar Name
: Sagamore Hills Elementary School
;Description
: ''blank''
;Location
: ''blank''

Select "'''Share this calendar with others'''", "Make this calendar public", and be sure "See all event details" is selected.

Under "'''Share with specific people'''", add "sagamorehillspta@sagamorehillspta.org" and choose "Make changes AND manage sharing".  The idea here is that anyone added to the [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|sagamorehillspta@sagamorehillspta.org group]] will be able to manage the calendar (admin@sagamorehillspta.org is just the owner, but will not manage the calendar).

Added the entry, [[Sagamore Hills PTA Google account#Google_Calendar]]

==2013-08-25 19:01 Create a group==

[[Dave Barker]], through the admin@sagamorehillspta.org account, created [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|a group, sagamorehillspta@sagamorehillspta.org]], and assigned himself, dave@1.0ne.org, to it (others to be added later).  The idea is that permissions/ownership be assigned to this group.  That way, as individuals come in and out of the PTA, they need only be added/removed to/from the group to gain/lose access to any PTA resource.

==2013-08-25 18:43 Turn off all services except AdWords==

[[Dave Barker]] turned off all Google Apps services except AdWords via the admin@sagamorehillspta.org account.  Keeping things simple.  Can turn on services on an as need basis.

AdWords remains on because John Lenz is interested, though I'm not sure it needs to be on here (it may be enough that it's part of [[Sagamore Hills PTA Google account#Google_for_Nonprofits|our Google for Nonprofits account]], of which he's an admin).

==2013-07-23 08:52 John Added as Administrator of Google for Nonprofits==

[mailto:john@lenzmarketing.com|John Lenz] was added by [[Dave Barker]] as an Administrator of [[Sagamore Hills PTA Google account#Google_for_Nonprofits|Google for Nonprofits]] (they're now the two Administrators).  John will be enrolling the PTA in the [[#Google_Grants_.28AdWords.29|Google Grants (AdWords)]] program.

==2013-07-22 04:30 Google Apps Enrollment Approved==

<blockquote style="white-space: pre-wrap;">Congratulations!

We're pleased to inform you that Sagamore Hills ES PTA has been approved for Google Apps for Nonprofits! Google Apps for Nonprofits gives your nonprofit access to the Education Edition of Google Apps for free.

To view these changes, please log in to your control panel using your Google Apps administrator account and password at https://www.google.com/a/[your_domain.com], replacing [your_domain.com] with your actual domain.

If you need help getting started, the following resources are available to assist you:

- Google Apps Deployment Site: http://deployment.googleapps.com/.
- Google Apps Help Center: https://support.google.com/a/?hl=en
- Google Apps Support Team: https://support.google.com/a/go/support.

If you're looking to expand the capabilities of Google Apps, a Google Partner may be able to help. You can find a partner on the Enterprise Partner Search site at http://www.google.com/a/partnersearch/#home.  Many Google Partners offer nonprofit discounts and we recommend inquiring with our Partners for more details.

Welcome to Google Apps for Nonprofits!

Sincerely,

The Google for Nonprofits Team
Follow us on Google+: https://plus.google.com/+GoogleforNonprofits

Please note: This email was sent from a notification-only address that cannot accept incoming email. Please do not reply to this message.

Application Information:
Charity ID: 58-6072487
Organization: Sagamore Hills ES PTA</blockquote>


==2013-07-19 20:52 Google Apps Enrollment Received==

<blockquote style="white-space: pre-wrap;">Hello,

Thank you for applying for Google Apps for Nonprofits. We will contact you within three business days regarding the status of your application.

If you have not done so already, please register your domain with Google Apps and complete the domain ownership verification process. Failure to complete either of these steps will result in your application being rejected. To complete these steps, please refer to the Google Apps for Nonprofits application instructions at https://support.google.com/nonprofits/answer/2858465?hl=en.

We look forward to reviewing your application.
Sincerely,

The Google for Nonprofits Team
Follow us on Google+: https://plus.google.com/+GoogleforNonprofits

Please note: This email was sent from a notification-only address that cannot accept incoming email. Please do not reply to this message.

Application Information:
Charity ID: 58-6072487
Organization: Sagamore Hills ES PTA</blockquote>


==2013-07-19 20:00 Apply for free Google Apps==

Submit Google Apps for Nonprofits enrollment form for sagamorehillspta.org from [https://google-for-nonprofits.appspot.com/home Google for Nonprofits account]


==2013-07-19 19:48 Dave, welcome to Google Apps for Business==

<blockquote style="white-space: pre-wrap;">It's easy to get Google Apps up and running. [http://www.google.com/a/sagamorehillspta.org?utm_source=trials-signup-nurture-0&utm_medium=email&utm_campaign=trials-nurture&utm_content=signin Sign in »]
Google Apps for Business 	
Username: admin@sagamorehillspta.org
'''Discover a better way of working.'''
Get started with web-based email, calendar and documents that let you work from anywhere.
	
[http://www.google.com/a/sagamorehillspta.org?utm_source=trials-signup-nurture-0&utm_medium=email&utm_campaign=trials-nurture&utm_content=signin Sign in]
	
Forgot your password? [https://www.google.com/accounts/recovery Reset it now].
'''Welcome to Google Apps'''
Google Apps is a cloud-based productivity suite that helps you and your team connect and get work done from anywhere on any device. It's simple to set up, use and manage, allowing you to work smarter and focus on what really matters.
'''Complete setup'''
Just sign in to your account and let our setup wizard be your guide. If you'd like extra help getting started, contact our [http://contact.googleapps.com/ support team] with any technical questions or concerns.
'''Get help from a local expert'''
Not far from you there's a Google Apps Reseller—an experienced IT service provider who can help you transition to Google Apps. You'll get expert assistance with setup or migrating from other software. To get help fast, [http://www.google.com/a/partnersearch/?hl=en?utm_source=intrial1&utm_medium=email&utm_campaign=partner-customer find an expert near you].
	
[http://www.google.com/a/sagamorehillspta.org?utm_source=trials-signup-nurture-0&utm_medium=email&utm_campaign=trials-nurture&utm_content=signin Sign in]
	
Sincerely,
'''The Google Apps Team'''
  		[http://www.google.com/enterprise/apps/business Explore Our Website »] 	  		[http://support.google.com/a/?hl=en Help Center »]
  	  	  	  	  	 
© 2013 Google Inc. 1600 Amphitheatre Parkway, Mountain View, CA 94043

You have received this mandatory email service announcement to update you about important changes to your Google Apps product or account.</blockquote>


==2013-07-19 19:45 Login to new Google Apps account==

# [http://www.google.com/a/sagamorehillspta.org Login] with <code>admin@sagamorehillspta.org</code>
# [http://support.google.com/a/bin/answer.py?hl=en_US&answer=60216 Verify domain ownership] by [http://support.google.com/a/bin/answer.py?hl=en&answer=183895 setting a DNS TXT record] at [[Sagamore Hills PTA Dreamhost account]] (domain registrar for <code>sagamorehillspta.org</code>) and verifying from Google Apps


==2013-07-19 18:32 Sign-up confirmation and upgrading to Google Apps for Education==

<blockquote style="white-space: pre-wrap;">Hello Google Apps admin,

We're excited to help you offer powerful communication and sharing tools to sagamorehillspta.org with Google Apps!

Before you can access Google Apps' advanced features like mail migration, phone support and APIs, you'll need to verify ownership of sagamorehillspta.org. Once you have completed the process, we will review your organization's status as an educational institution or qualified non-profit. In the meantime, we have signed you up for the free 30-day trial of Google Apps Business Edition.

To learn how to setup and deploy Google Apps, visit our getting started resource center for tips and instructions:
http://www.google.com/a/help/intl/en/admins/resources/setup/

Step 1: Sign in to the administrative control panel. Here you can manage your user accounts, customize Google Apps, and contact our support team. To access the control panel, visit:
http://www.google.com/a/sagamorehillspta.org

Step 2 (applicable if you did not purchase domain when you signed up): Verify domain ownership. Before we can fully activate your services, you will need to verify ownership of sagamorehillspta.org. From the control panel, you can verify by either uploading an HTML file or creating a special CNAME record. Verifying ownership does not cause any change to your existing services.

Step 3: Complete your upgrade to the Education edition of Google Apps.
Educational institutions, please fill out this form: http://www.google.com/support/a/bin/request.py?contact_type=nonprofit&hl=en.
U.S. Nonprofit organizations, follow these instructions: http://support.google.com/a/bin/answer.py?answer=2858465.

To find more information or get in touch, visit our Help Center at http://www.google.com/support/a. Please do not reply to this email; replies are not monitored.


Sincerely,
The Google Apps Team</blockquote>


==2013-07-19 18:30 Establish Google Apps account==

[[Dave Barker]] started at step #3 of [http://support.google.com/a/bin/answer.py?hl=en&answer=2858465 Upgrade to Google Apps for Nonprofits]

Create Google Apps account using the domain <code>sagamorehills.org</code> and using [[Sagamore Hills PTA Google account#admin|''admin'']] as a (necessary) first account.


==2013-07-19 03:02 Google for nonprofits Application Approved==

<blockquote style="white-space: pre-wrap;">Congratulations!

We’re pleased to tell you that Sagamore Hills ES PTA has been selected to participate in the Google for Nonprofits program!

You may begin enrolling in benefits at https://google-for-nonprofits.appspot.com/home. Please note that there may be another short waiting period while we activate each of your products.

If you are already a grantee of a product through a separate program, your grant is still active and you do not need to re-enroll.

If you have any questions about enrolling in products, please consult our Help Center at https://support.google.com/nonprofits/?hl=en for detailed product enrollment instructions.

Welcome to the Google for Nonprofits program!

Sincerely,

The Google for Nonprofits Team
Follow us on Google+: https://plus.google.com/+GoogleforNonprofits

Please note: This email was sent from a notification-only address that cannot accept incoming email. Please do not reply to this message.

Application Information:
Charity ID: 58-6072487
Organization: Sagamore Hills ES PTA</blockquote>


==2013-07-18 18:38 Google for Nonprofits Application Received==

<blockquote style="white-space: pre-wrap;">Thank you for applying to the Google for Nonprofits program. We will contact you within three business days regarding the status of your application. You can also check your status at any time by visiting https://google-for-nonprofits.appspot.com/checkstatus and logging in with your username and password.

Sincerely,

The Google for Nonprofits Team
Follow us on Google+: https://plus.google.com/+GoogleforNonprofits

Please note: This email was sent from a notification-only address that cannot accept incoming email. Please do not reply to this message.

Application Information:
Charity ID: 58-6072487
Organization: Sagamore Hills ES PTA</blockquote>


==2013-07-18 18:30 Google for Nonprofits sign up==

[[Dave Barker]] signed up with his personal Google Account, using:

;Organization
: Sagamore Hills ES PTA
;[[Sagamore Hills PTA nonprofit|EIN]] (Charity ID)
: 58-6072487
;Address & Phone
: 1865 Alderbrook Road, NE
: Atlanta, GA 30345
: 678-874-7502
: (It's the schools information, as presented on the PTA website (I guess the PTA doesn't have their own))

[https://support.google.com/nonprofits/answer/1699862 Google for Nonprofits Administrators can be changed] (currently, [[Dave Barker]] is the only one).



[[Category:Sagamore Hills online]]
[[Category:Sagamore Hills PTA]]