Sagamore email: Difference between revisions
Jump to navigation
Jump to search
(→Google Apps: Add all addresses) |
(Note moved to PTA Google Drive, remove stuff that would fall out of date, remove historic) |
||
| Line 1: | Line 1: | ||
'''''Most of this content (including how to setup new email addresses) has moved to the [[Sagamore Hills PTA Google Drive]] ([https://docs.google.com/a/sagamorehillspta.org/document/d/1sJiiG3VVr_xx3ex2qfMbcMZO65kCAclffUK2SVErFpc/edit?usp=sharing])''''' |
|||
Notes on how [[Sagamore]] (and it's [[Sagamore Hills online]] effort) does email. |
Notes on how [[Sagamore]] (and it's [[Sagamore Hills online]] effort) does email. |
||
| Line 7: | Line 9: | ||
===Google Apps=== |
===Google Apps=== |
||
The [[Sagamore Hills PTA Google account]] allows for Gmail (Google email) at '''<code>@sagamorehillspta.org</code>''' |
The [[Sagamore Hills PTA Google account]] allows for Gmail (Google email) at '''<code>@sagamorehillspta.org</code>'''. |
||
* academic, administration, communications, cultural, fundraising, garden, president, secretary, treasurer |
|||
===Conventional=== |
===Conventional=== |
||
| Line 30: | Line 30: | ||
Sagamore email addresses will work as you're used to. Addresses are established for positions, such as president@sagamorehillspta.org . Your email interface—phone, web, desktop client—are configured to access that email account (in addition to your existing email) (I make house calls). Using both your personal and Sagamore email accounts is easy. Both the "From:" field and footer signature can be set to mention both your name and Sagamore position. Now when you roll off your position, your successor has access to your past activity (in your Sagmore email account) and you won't continue to be solicited by the wider world regarding Sagamore business. Light duty use might just have a Sagamore email address forwarded to a personal account instead of using the Sagamore email directly. |
Sagamore email addresses will work as you're used to. Addresses are established for positions, such as president@sagamorehillspta.org . Your email interface—phone, web, desktop client—are configured to access that email account (in addition to your existing email) (I make house calls). Using both your personal and Sagamore email accounts is easy. Both the "From:" field and footer signature can be set to mention both your name and Sagamore position. Now when you roll off your position, your successor has access to your past activity (in your Sagmore email account) and you won't continue to be solicited by the wider world regarding Sagamore business. Light duty use might just have a Sagamore email address forwarded to a personal account instead of using the Sagamore email directly. |
||
==Setup== |
|||
Here's how to establishing a new email address <code>@sagamorehillspta.org</code> . |
|||
# With the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|<code>'''admin'''@sagamorehillspta.org</code> Google Account]], sign into the [https://admin.google.com/a/sagamorehillspta.org Sagamore Hills PTA's Google Admin] |
|||
# Add a new user |
|||
#* Be sure they're in the "email" [https://support.google.com/a/answer/182433?hl=en organizational unit] |
|||
#* Last name can be "SagamoreHillsPTA" |
|||
# As the ''newly created account'', sign into [https://accounts.google.com/AddSession?continue=https%3A%2F%2Fdrive.google.com%2F Google Mail] |
|||
# Change the "From:" name |
|||
## Settings → Accounts → Send mail as: → Edit info |
|||
## Change name to something like "Amy Gabriel as Treasurer of PTA at Sagamore Hills Elementary School" (from something like "Treasurer SagamoreHillsPTA") |
|||
# Add a signature |
|||
## Settings → General → Signature |
|||
## Set to something like (including link): |
|||
##: |
|||
##: -- |
|||
##: Amy Gabriel |
|||
##: Treasurer, 2013-2015 |
|||
##: [http://sagamorehillspta.org PTA at Sagamore Hills Elementary School] |
|||
##: |
|||
## Enable "Insert this signature before quoted text in replies and remove the "--" line that precedes it." |
|||
==Historic== |
|||
'''''No longer used''''' |
|||
===Collaborative inboxes=== |
|||
''2015-05-05 It was decided by [[User:Dave|Dave]] that collaborative inboxes used by <code>communications</code> and <code>treasurer</code> around 2014, be [[Sagamore Hills PTA Google account setup#2015-05-05_08:00_Convert_communications.40sagamorehillspta.org|replaced by regular email accounts]]'' |
|||
Collaborative inboxes are actually specially configured (and used) Google Groups. See, [https://support.google.com/a/answer/167430 Use a group as a collaborative inbox - Google Apps Administrator Help], for details. |
|||
====Setup of collaborative inboxes==== |
|||
When establishing a new email address @sagamorehillspta.org , setup this Google Groups collaborative inbox. |
|||
#* Be sure you're using the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|<code>'''admin'''@sagamorehillspta.org</code> Google Account]] ([[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>''sagamorehillspta''@sagamorehillspta.org</code>]] ''won't'' work) |
|||
#* Go to [https://groups.google.com/a/sagamorehillspta.org Sagamore Hills PTA's Google Groups] |
|||
# Create group (red button at top) |
|||
# Be sure of the following: |
|||
#;Group name |
|||
#: '''No commas''' because they don't get escaped and munge email addresses (Google Groups bug!) |
|||
#: Something like, "''Treasurer'' of PTA at Sagamore Hills Elementary School" |
|||
#;Group email address |
|||
#: @sagamorehillspta.org ('''''not'' groups.'''sagamorehillspta.org) |
|||
#;Group description |
|||
#: Something like, "Collaborative email inbox for PTA ''Treasurer'' at Sagamore Hills Elementary School" |
|||
#;Select a group type |
|||
#: Collaborative inbox |
|||
#;Post |
|||
#: Public |
|||
#;Join the group |
|||
#: Only invited users |
|||
# Then, in the '''group's settings''': |
|||
#;Don't force using Google Accounts |
|||
#: Settings → Identity → Required forms of identity → Display names only |
|||
#;Allow anyone to manage |
|||
#: Permissions → Basic permissions → Allow members external to this organization (select) |
|||
#;Don't advertise |
|||
#: Information → Directory → List this group in the directory (de-select) |
|||
# Add and configure (at least) a couple members |
|||
## Group settings → Members → Direct add members |
|||
##;Enter email addresses to add as members (comma separated) |
|||
##: |
|||
##:* [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>sagamorehillspta@sagamorehillspta.org</code>]] |
|||
##:* The email address(es) of who will be managing this inbox (e.g. the personal email address of the treasurer for treasurer@sagamorehillspta.org ) |
|||
##;Write a welcome message |
|||
##: Something like, "The Sagamore Hills Elementary School PTA has connected you to treasurer@sagamorehillspta.org . Messages sent there will now forward to you and/or you can manage messages at https://groups.google.com/a/sagamorehillspta.org/d/forum/treasurer ." |
|||
## [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|<code>admin@sagamorehillspta.org</code>]] should not get email or be able to post |
|||
### Group settings → Members → All members |
|||
### Click on the entry for sagamorehillspta@sagamorehillspta.org , ''do not select the checkbox'' |
|||
###;Email delivery |
|||
###: No delivery |
|||
###;Posting permission |
|||
###: Override: member is not allowed to post |
|||
### Save |
|||
## [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>sagamorehillspta@sagamorehillspta.org</code>]] should be a manager (so they can modify members), but not get email or be able to post (individual memebers can do that) |
|||
### Group settings → Members → All members |
|||
### Click on the entry for sagamorehillspta@sagamorehillspta.org , ''do not select the checkbox'' |
|||
###;Role |
|||
###: Manager |
|||
###;Email delivery |
|||
###: No delivery |
|||
###;Posting permission |
|||
###: Override: member is not allowed to post |
|||
### Save |
|||
## Primary user(s) (the personal address(es) added earlier) should be a manager (so they can send out messages as @sagamorehillspta.org) |
|||
### Using the checkboxes, select the primary users (users other than admin and sagamorehillspta @sagamorehillspta.org) |
|||
### Actions → Add to role → Manager |
|||
Revision as of 14:51, 14 August 2015
Most of this content (including how to setup new email addresses) has moved to the Sagamore Hills PTA Google Drive ([1])
Notes on how Sagamore (and it's Sagamore Hills online effort) does email.
Addresses
Sagamore uses email addresses powered in the following ways.
Google Apps
The Sagamore Hills PTA Google account allows for Gmail (Google email) at @sagamorehillspta.org.
Conventional
Currently (2014-08), Sagamore uses the following email addresses (individual/personal accounts)
sagamoreelementarypta@gmail.com
|
Exclusive email address for the PTA. Often "From" address for Wildcat Updates. |
sagamorephotos@gmail.com
|
Submit photos for school use (yearbook) |
Discussion Groups
There are also Sagamore PTA discussion groups email addresses (e.g. garden@groups.sagamorehillspta.org) that facilitate many-to-many communication.
Usage
Sagamore email addresses will work as you're used to. Addresses are established for positions, such as president@sagamorehillspta.org . Your email interface—phone, web, desktop client—are configured to access that email account (in addition to your existing email) (I make house calls). Using both your personal and Sagamore email accounts is easy. Both the "From:" field and footer signature can be set to mention both your name and Sagamore position. Now when you roll off your position, your successor has access to your past activity (in your Sagmore email account) and you won't continue to be solicited by the wider world regarding Sagamore business. Light duty use might just have a Sagamore email address forwarded to a personal account instead of using the Sagamore email directly.